Reunion event Planning checklist

• Decide on the scale of your event—from a casual dinner to a weekend
  packed with happenings.
• Work out a budget and decide on a ticket price.
• Ask for help and delegate responsibilities. Hire a professional planner,
  if you want one.
• Decide on an event site.
• Create the event on Classmates.com.
• Check your affiliation’s missing member list, and ask your invitees to
  spread the word to people who are missing or aren’t registered.
• RSVP for your event.

• Plan the menu. Ask your invitees for menu preferences and
  suggestions.
• Decide on entertainment—another great time to poll your invitees.
  DJ? Live band? Jugglers and magicians?
• Interview and hire professionals: band, DJ, photographer, caterer.
• Reserve a block of rooms at a hotel near your event site.
• Reserve any rentals you’ll need, such as tables and chairs.
• Start producing any souvenirs—videos, CDs, books, etc. If you need
  people to contribute pieces from their personal collections, be sure to
  ask for them now. Consult with your manufacturer to set a deadline on
  contributions.

• Remind your invitees about the event. Let them know what’s been
  decided, and encourage them to help you find missing guests.
• Post an event announcement to let people know how things are
  coming along.
• Start a discussion or two on your event message board. If other
  people are already having conversations, be sure to participate and keep
  them going.

• Another reminder would be a good idea.
• Post event announcements with more details to keep the excitement
  building.
• Remind invitees to RSVP. Ask people who are attending to contact
  people who haven’t responded to make sure word is spreading.
• Check in with your major vendors. Make sure they’ve got the date
  reserved and that they don’t need any further info from you.

• Finalize your headcount for your vendors. Let your caterer know
  about any special meal requests.
• Get nametags printed.
• Be sure your souvenir vendor will deliver on time.

• Decorate your venue, if you’re doing it yourself.

• Catch up with old friends and make some new memories. Have a
  great time—and take lots of pictures!

• The party’s over, but the fun doesn’t have to end. Post your photos
  for everyone to see, including those who couldn’t make it. Ask your
  invitees to post theirs, too. Use the message board to get feedback
  on how the event went, and ask for suggestions for the next one you
  plan.